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Privacy Policy

Effective Date: May 2026

OVERVIEW

The Body Audit System is committed to safeguarding your operational and personal data. This policy outlines how we ingest, store, and process your personal information in strict accordance with the UK Data Protection Act 2018 and UK GDPR.

DATA WE INGEST

When you register an account or execute a transaction, we collect the following metrics:

    • Identity Data: Full name, username, and business profile information.

    • Contact Data: Email address (e.g., your BT or corporate email string) and telephone number.

    • Financial Data: All transaction processing is handled via secure, external, PCI-compliant payment gateways (Stripe). We do not store raw credit card credentials on our servers.

    • Technical Data: IP addresses, login logs, session tracking tokens, browser types, and usage data within our secure member portal.

PURPOSE OF DATA PROCESSING

We process your variables to execute your purchase contract, grant secure access to portal pipelines, monitor system integrity against account sharing, and transmit system updates. We do not sell or lease user data to third-party marketing brokers.

DATA RETENTION & SECURITY GUARDRAILS

Your information is stored on high-security, encrypted cloud servers. Access to customer records is restricted internally to authorized personnel (such as our lead systems assistant) executing specific operational tasks. We retain data as long as your member account remains active or as required by UK tax law (typically 6 years for financial transaction records).

YOUR LEGAL RIGHTS

Under the UK GDPR, you hold specific rights over your data, including:

    • The right to request a copy of the data we hold on you.

    • The right to request immediate correction of inaccurate data (e.g., updating an email address typo).

    • The right to request erasure (“the right to be forgotten”), provided it does not conflict with statutory financial retention laws.

To exercise these rights, submit a formal request to compliance at: support@thebodyauditbook.com.